Make a manual inventory of a small website
A copyable page inventory for purpose, audience, ownership, content status, and the next review.
Define what you will inspect
A content inventory is a record of pages and the work they need. Start with a manageable boundary, such as the public pages of a small studio website. Write down whether downloads, archived pages, and pages behind sign-in are included. Record the inspection date so another person understands when your observations were made.
This TITAN-owned resource is a static manual guide. It does not crawl websites, check links automatically, or calculate scores. Copy the worksheet into your own notes and inspect pages yourself. Do not include passwords, private customer details, or access tokens in the inventory.
Find and describe each page
Walk through the main navigation and footer, then consult any existing page list available to you. Add pages discovered through links within those pages. Record gaps in coverage rather than assuming the list is complete. For a larger site, finish one clearly named section before starting another.
For each page, state its purpose in one sentence and name its audience. Describe the actual content rather than relying on the title alone. A page called “Visit” might contain opening hours, directions, or booking instructions; those are different things to review. Record the exact address in your private working inventory so similar pages remain distinguishable.
Copyable page inventory worksheet
Inventory scope: ____
Excluded areas: ____
Inspected by and on: ____
Known coverage gaps: ____
Page title: ____
Page address: ____
Section or navigation path: ____
Purpose: ____
Intended audience: ____
Main content and linked downloads: ____
Content owner to confirm: ____
Observed issue and supporting detail: ____
Proposed action: keep / update / merge for review / retire for review
Priority and reason: ____
Person responsible for next step: ____
Decision or completion date: ____
Next review date: ____
Use one record per page. Keep observation separate from recommendation: “two different collection times appear” is an observation; “ask the shop manager which is current” is a next step. A proposal to merge or retire a page is a review decision, not permission to delete it.
Fictional worked example: a repair studio
Cedar Repair is a fictional studio with three pages in this exercise. “Services” explains the kinds of repairs offered to prospective customers. Owner: Amira, to be confirmed. Observation: one service description uses an unexplained abbreviation. Proposed action: update after Amira confirms the wording. Priority: normal, because the description is unclear but the enquiry instructions remain usable.
“Collection” explains how existing customers collect completed work. Observation: the opening paragraph and final note give different collection times. Proposed action: ask Tomas to confirm the current schedule before editing. Priority: first, because a customer could plan a visit using the conflicting information.
“Our story” introduces the studio. Observation: no issue found during this manual review. Proposed action: keep. Next review: the next agreed content-review session. Coverage gap: downloadable leaflets have not been inspected, so the inventory does not describe them as current.
Turn the inventory into a small work list
Choose the next few actions by reader impact and available information. Assign each a person and a decision date. After an approved edit, revisit the page and record what changed. Preserve unresolved questions and schedule a suitable review date with the owner; a completed inventory is a starting record, not a guarantee that every page is correct.